Host and Co-Host Controls in a Meeting

Friendship Group Best Practices when hosting or joining the meetings online:

Chairperson should join each meeting 15 minutes prior to meeting start time to get the “Room” ready and greet people as they join.
Remind people to keep their microphones muted when not speaking.
Chairperson needs to keep the room in order. Mute microphones from the admin settings if there is bad background noise. Remind people as they come into the room late about Zoom etiquette but most importantly let them know we are glad they are here.
Plan in advance who will speak at the beginning of the meeting, read how it works, give out chips, etc.
Remind people about the chat feature and raising their hand in the meeting.
The meetings WILL NOT be recorded from the Zoom software to protect anonymity
Members and guests joining the meeting should keep their cameras on initially and when they speak so we can all put names with faces just like a meeting at Friendship.
**Ok to turn off cameras after they join
Will ad information about online giving as soon as it is confirmed.

YouTube Overview of Hosting:

Overview

Host controls allow you as the host to control various aspects of the Zoom Meeting, such as managing the participants.

The co-host feature allows the host to share hosting privileges with another user, allowing the co-host to manage the administrative side of the meeting, such as managing participants or starting/stopping the recording. The host must assign a co-host. There is no limitation on the number of co-hosts you can have in a meeting or webinar.

Co-hosts do not have access to the following controls as they are only available as host controls in a meeting:

Start closed captioning and assign someone or a third-party to provide closed captioning
Start live streaming
End meeting for all participants
Make another participant a co-host
Start breakout rooms or move participants from one breakout room to another
Start waiting room (co-hosts can place participants in waiting room or admit/remove participants from the waiting room)

Co-hosts also cannot start a meeting. If a host needs someone else to be able to start the meeting, they can assign an alternative host.

Prerequisites

Host permission in the meeting, or co-host permission (set by the host)
Zoom desktop client for Mac, PC, Chrome OS or Linux
Zoom mobile app for iOS or Android

Windows | Mac

The host controls will appear at the bottom of your screen if you are not currently screen sharing.

Mute/Unmute: This allows you to mute or unmute your microphone.
- Audio Controls (click ^ next to Mute/Unmute): The audio controls allow you to change the microphone and speaker that Zoom is currently using on your computer, leave computer audio, and access the full audio options in the Zoom settings.
Start/Stop Video: This allows you to start or stop your own video.
- Video controls (click ^ next to Start/Stop Video): If you have multiple cameras on your computer, you can select which Zoom is using, access the full video controls, and select a Virtual Background.
Invite: Invite others to join your meeting.
Manage Participants: Opens the Participants window.
Polling: Allows you to create, edit, and launch your polls. The options to create or launch polls will open up the Zoom web portal in your default browser.
Share Screen: Start sharing your screen. You will be able to select the desktop or application you want to share.
Screen Share controls (click ^ next to Share Screen): Select who can share in your meeting and if you want only the host or any participant to be able to start a new share when someone is sharing.
Chat: Access the chat window to chat with the participants.
Record: Start or stop a cloud or local recording.
Closed Caption (only available to the host): If you have enabled closed captioning for your account, click here to access the closed caption options.
Breakout Rooms (only available to the host): Start breakout rooms.
More: Clicking on More will give you access to additional options.
- Live on Workplace by Facebook: Broadcast your meeting live on Workplace by Facebook.
- Live on Custom Live Streaming Service: Broadcast your meeting live on a custom streaming platform.
End Meeting (only available to the host): This will end the meeting for all participants. If you want to have the meeting continue, you should give another participant host control before leaving the meeting.

When you are screen sharing, the controls will appear at the top of your screen, but you can drag it to another location. Learn more about screen share controls.

YouTube Video of Zoom Controls

Host Responsibilities / Online Meeting Format

Control the Zoom experience so its good for everyone
Ok for everyone to visit in the Zoom room before a meeting
Keep participants on MUTE: once you start the meeting.
If a speaker meeting you can make the Speaker a “Co-Host” from Zoom and the mic will stay on when mute all
If someone is moving around or driving with their camera on please remind people to stay stationary and the Host can turn off their video (It's very distracting)
If someone joins the meeting that is distracting it's ok to mute their audio and video and they can listen only. Perhaps someone still drinking that is joining the meeting
Share screen at the end to show https://www.friendshipaa.net/ for meeting information and PayPal link

Welcome to the Friendship Group of Alcoholics Anonymous. My name is _____________ and I am an alcoholic (give sobriety date, if desired).

To remind us of why we are all here and to focus our thoughts on that purpose, I ask all who care to join me in a moment of silent meditation followed by the Serenity Prayer. (Allow adequate time for the group to become quiet, and then lead the Serenity Prayer. Ensure everyone is on mute)

The Serenity Prayer

God, grant me the serenity to accept the things I cannot change; the courage to change the things I can; and the wisdom to know the difference.

Announcements

Meeting times, links are listed on our website. If you would like to chair a meeting please see the available time slots and additional sign up information on our website. Phone lists are available upon request.

Please turn off cell phones (Unless you're using one to join this meeting
Please keep your microphone on mute unless your talking
We ask you to turn off background TV’s or other distractions for this hour
We ask you to refrain from using street language or cross-talking during the meeting.
Monthly chips are given out at Newcomers meetings on Sunday and Wednesday evening, Thursday evening Young People’s meeting, and Friday at Noon. Annual birthdays are celebrated on the last Saturday of the month and this Saturday will be “Virtual on Zoom” as well. If you are celebrating a birthday in May please email txfriendshipaagroup@gmail.com with your name, sobriety date, and whom you would like to introduce you.
Group Conscience is the third Wednesday of every month at 7:45. Please attend (virtually): it is important to be a part of your group
Are there any AA-related announcements?

Alcoholics Anonymous is a fellowship of men and women who share their experience, strength, and hope with each other, that they may solve their common problem and help others to recover from alcoholism. The only requirement for membership is a desire to stop drinking. There are no dues or fees for AA membership; we are self-supporting through our own contributions. AA is not allied with any sect, denomination, politics, organization, or institution; does not wish to engage in any controversy; neither endorses nor opposes any causes. Our primary purpose is to stay sober and help other alcoholics to achieve sobriety. (Can mail checks to the Friendship Group Address and Virtual giving through PayPal on our website https://www.friendshipaa.net

Welcome to the Friendship Group, this is an (Open / Closed) meeting of Alcoholics Anonymous. We are glad you are here-especially newcomers. In keeping with our singleness of purpose and our 3rd tradition, which states that “The only requirement for AA membership is a desire to stop drinking”, we ask all who participate confine their discussion to their problems with alcohol and that we disregard any comments, suggestions, or advice, which can not be reconciled with our Big Book, Alcoholics Anonymous. In order to ensure anonymity, we ask all to leave behind whom we have seen and what we have heard here (today/tonight / this morning)

I have asked ___________ to read, “How It Works” from the Big Book, “Alcoholics Anonymous”.

How it Works

Rarely have we seen a person fail who has thoroughly followed our path. Those who do not recover are people who cannot or will not completely give themselves to this simple program, usually men and women who are constitutionally incapable of being honest with themselves. There are such unfortunates. They are not at fault; they seem to have been born that way. They are naturally incapable of grasping and developing a manner of living which demands rigorous honesty. Their chances are less than average. There are those too, who have suffered grave emotional and mental disorders, but many of them do recover if they have the capacity, to be honest.

Our stories disclose in a general way what we used to be like, what happened and what we are like now. If you have decided you want what we have and are willing to go to any length to get it - then you are ready to take certain steps. At some of these, we balked. We thought we could find an easier, softer way. But we could not. With all the earnestness at our command, we beg of you to be fearless and thorough from the very start.

Some of us have tried to hold on to our old ideas and the result was nil until we let go absolutely. Remember that we deal with alcohol - cunning, baffling, powerful! Without help, it is too much for us. But there is One who has all power- that One is God. May you find Him now! Half measures availed us nothing. We stood at the turning point. We asked His protection and care with complete abandon.

Here are the steps we took which are suggested as a program of recovery:

1. We admitted we were powerless over alcohol - that our lives had become unmanageable.

2. Came to believe that a power greater than ourselves could restore us to sanity. 3. Made a decision to turn our will and our lives over to the care of God as we understood Him.

4. Made a searching and fearless moral inventory of ourselves.

5. Admitted to God, to ourselves, and to another human being the exact nature of our wrongs.

6. Were entirely ready to have God remove all these defects of character.

7. Humbly asked Him to remove our shortcomings.

8. Made a list of all persons we had harmed and became willing to make amends to them all.

9. Made direct amends to such people, wherever possible, except when to do so would injure them or others.

10. Continued to take personal inventory and when we were wrong, promptly admitted it.

11. Sought through prayer and meditation to improve our conscious contact with God, as we understood Him, praying only for knowledge of His will for us and the power to carry that out.

12. Having had a spiritual awakening as the result of these steps, we tried to carry this message to alcoholics and to practice these principles in all our affairs.

Many of us exclaimed, “What an order! I can’t go through with it!” Do not be discouraged. No one among us has been able to maintain anything like perfect adherence to these principles. We are not saints. The point is that we are willing to grow along spiritual lines. The principles we have set down are guides to progress. We claim spiritual progress, rather than spiritual perfection.

Our description of the alcoholic, the chapter to the agnostic, and our personal adventures before and after make clear three pertinent ideas:

(a) That we were alcoholics and could not manage our own lives.

(b) That probably no human power could relieve our alcoholism, and

(Chairperson can read) or I have asked ____________ to read the tradition of the month.

The tradition of the Month

1. Our common welfare should come first; personal recovery depends upon A.A. unity.

2. For our group purpose there is but one ultimate authority — a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern.

3. The only requirement for A.A. membership is a desire to stop drinking.

4. Each group should be autonomous except in matters affecting other groups or A.A. as a whole.

5. Each group has but one primary purpose — to carry its message to the alcoholic who still suffers.

6. An A.A. group ought never endorse, finance, or lend the A.A. name to any related facility or outside enterprise, lest problems of money, property, and prestige divert us from our primary purpose.

7. Every A.A. group ought to be fully self-supporting, declining outside contributions.

8. Alcoholics Anonymous should remain forever non-professional, but our service centers may employ special workers.

9. A.A., as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.

10. Alcoholics Anonymous has no opinion on outside issues; hence the A.A. name ought never be drawn into public controversy.

11. Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio, and films.

12. Anonymity is the spiritual foundation of all our traditions, ever reminding us to place principles before personalities.

Offer a Desire Chip

Here at the Friendship Group, we offer a “Desire Chip”, it's an outward symbol of an inward desire to try our way of life for just (1) 24 hr period. Would anyone like a desire chip?

I’ll offer one again at the end of the meeting.

Would all visitors who care to please let us know where your home group is or put in the chat comments?

-Read reading, announce the topic, for zoom meetings if a group share Chairperson should select who speaks next and control audio round-robin method being mindful of time depending on the number of participants.

Close meeting

Offer Desire Chip Again

In keeping with the 7th Tradition of Alcoholics Anonymous that all groups should be self-supporting through our own contributions, we pass the “virtual basket” at the close of each meeting. If this is your first meeting please be our guest and refrain from contributing. For the others, you can mail checks to the Friendship group or look for the contribution link on our website.

Ensure everyone is on mute, read the Lord's Prayer

At the close of this meeting, we will be glad to answer any questions you might have or get you connected with a sponsor.

Lords Prayer

Our Father who art in Heaven hallowed is thy name. Thy kingdom comes, thy will be done, on earth as it is in Heaven. Give us this day our daily bread and forgive us our trespasses, as we forgive those who trespass against us. Lead us not into temptation but deliver us from evil. For thine is the kingdom, the power, and the glory, forever and ever. Amen.

Parking Lot time……. Hang out for a few minutes. Does anyone need literature etc.?

This has been a good benefit of Zoom - seems a lot of people will hang out for a few minutes - hold open for 10-15 minutes or until the crowd is ready to leave.

Any questions contact:

Keith W 817.600.9517

John P 214.687.8293